---
title: Filtering Records
description: "Being able to filter through 100s or 1,000s of records to find the right information is a ninja skill that will really help you save time and headaches when trying to navigate a lot of detailed information. #### **Filter Contacts**…"
url: "https://disciple.tools/docs/filtering-records/"
updated: "2025-01-09"
category: User Orientation
---

# Filtering Records

Being able to filter through 100s or 1,000s of records to find the right information is a ninja skill that will really help you save time and headaches when trying to navigate a lot of detailed information.

#### **Filter Contacts**

After a while, you may end up with a pretty long list of contacts all progressing at different points. You will want to be able to filter and search for who you need quickly. Click ![Filter button](https://disciple.tools/wp-content/uploads/dt_filter.png) to begin. On the left hand side are the Filter Options. You can select multiple options for one filter (i.e. baptized contacts in XYZ location). Click `Cancel` to stop the filtering process. Click `Filter Contacts` to apply the filter.

![](https://disciple.tools/wp-content/uploads/Screen-Shot-2021-01-21-at-11.24.20-AM-1024x151.png)

### Contacts Filter Options

![](https://disciple.tools/wp-content/uploads/dt_new_filter-1024x1014.png)

### Contacts Filters Tile

The default filter options are located on the left of the page under the heading `Filters`. By clicking these, your list of contacts will change.

![](https://disciple.tools/wp-content/uploads/Screenshot-2024-07-22-093456.png)

**The Default Filters are:**

- **All contacts:** Certain roles, such as Admin and Dispatcher, in Disciple.Tools allow you to view all contacts in your Disciple.Tools system. Other roles such as Multipliers will only see their contacts and contacts shared with them under `All contacts`.
- **Favorite Contacts:** Hi-lighting the star next to a contact makes it a favorite.
- **My Recently Reviewed:** The last few contacts previously clicked on.
- **Personal:** A list of all [private contacts (as opposed to standard)](https://disciple.tools/docs/contact-types/)
- **Connected Contacts:** ???
- **Coached by me:** A list of contacts you have been assigned to coach.
- **My Follow-Up:** These are contacts for which Disciple.Tools has assigned you a follow up activity.

![](https://disciple.tools/wp-content/uploads/Screenshot-2024-07-22-093747.png)

The Gold Star Indicates Favorites

### Adding Custom Filters (Contacts)

If the default filters do not fit your needs, you can create your own Custom Filter. As mentioned above, you can click 

 ![](https://disciple.tools/wp-content/uploads/dt_filter.png) or ![](https://disciple.tools/wp-content/uploads/Screenshot-2024-07-22-100120.png) to begin. They will both take you to the `New Filter` modal. After clicking `Filter Contacts`, that Custom Filter option will appear with the word `Save` next to it.

![](https://disciple.tools/wp-content/uploads/Screen-Shot-2021-01-21-at-11.26.54-AM-1024x114.png)

#### Save

To save a filter, click on the `Save` button next to the filter name. This will bring up a popup asking for you to name it. Type in the name of your filter and click `Save Filter` and refresh the page.

#### Edit

To edit a filter, click on the `pencil icon` next to a saved filter. This will bring up the filter options tab. The process for editing the filter options tab is the same as adding new filters.

#### Delete

To delete a filter, click on the `trashcan icon` next to a saved filter. It will ask for confirmation, click `Delete Filter` to confirm.

## Creating Custom Filters Video

[Custom Filters](https://www.youtube.com/embed/n6ZiQmBGdr8?list=PLAF7wU9d7FkJOyR2NxbLdAZ8Ru_NNCbNf)

Custom Filter Training Video