We’ve made a few major changes to the theme and are happy to announce:
Contact Types: Personal Contacts, Access Contacts and Connection Contacts
UI Upgrades: Upgraded Lists and Records Pages
Modular Roles and Permissions
Enhanced Customization: New “modules” feature and the DMM and Access modules
Contact Types
Previously, certain roles such as the Admin were able to see all system contact records. This presented security, trust and management/workflow issues that needed to be navigated, especially as Disciple.Tools instances grew and added hundreds of users and thousands of contacts. For clarity we attempt to show each user only what they need to focus on. By implementing contact types, users have far more control over access to private information.
Personal contacts
To start, with personal contacts, users can create contacts that are only visible to them. The user is able to share the contact for collaboration, but is private by default. This lets multipliers track their oikos ( friends, family and acquaintances ) without worrying about who can see the details.
Access contacts
This contact type should be used for contacts that come from an access strategy like a web page, Facebook page, sports camp, English club, etc. By default, collaborative follow-up of these contacts is expected. Certain roles like the Digital Responder or the Dispatcher have permission and responsibility for fielding these leads and driving towards next steps that would lead to handing the contact off to a Multiplier. This contact type most resembles former standard contacts.
Connection contacts
The Connection contact type can be used to accommodate for movement growth. As users progress toward a movement more contacts will be created in connection to that progress.
This can contact type can be thought of as a placeholder or soft contact. Often the details for these contacts will be extremely limited and the user’s relationship to the contact will be more distant.
Example: If a Multiplier is responsible for Contact A and Contact A baptizes their friend, Contact B, then the Multiplier will want to record this progress. When a user needs to add a contact simply to represent something like a group member or baptism, a connection contact can be created.
The Multiplier is able to view and update this contact, but does not have an implied responsibility that compares to the responsibility of access contacts. This lets the Multiplier record progress and activity without overwhelming their working list, reminders and notifications.
While Disciple.Tools has developed as a solid tool for collaborative access initiatives, the vision continues that it will be an extraordinary movement tool that will aid users in every phase of Disciple Making Movements (DMM). Connection contacts is a push in this direction.
Where do contact types show up?
On the list page, you now have additional filters available to help differentiate focus on your personal, access and connection contacts.
When creating a new contact, you will be asked to choose a contact type before continuing.
On the contact record, different fields will be shown and different workflows enacted depending on the contact type.
UI upgrades
List Pages
Choose which fields will show up on your contacts and groups lists.
The Admin can set up system defaults with greater flexibility
Users can tweak or change defaults to meet their unique preference or need
Bulk Edit feature to update many contact at the same time.
Drag field columns to rearrange them on list pages.
Modules extend the functionality of types of records like Contacts or Groups. A module resembles what can be done through a plugin. The big difference is that modules can be added to a Disciple.Tools system while allowing each instance Admin to enable/disable the modules they want or need. The core theme and plugins can now package multiple modules. A developer is still needed to create a module, but once created, control of its use can be distributed to the Admin of each site.
A module can be used to add/modify:
Fields on records
List filters
Workflows
Roles & Permissions
Other functionality
New DMM and Access modules
With the v1.0 release, the Disciple.Tools theme has added 2 main modules by default.
The DMM module adds fields, filters and workflows that pertain to: coaching, faith milestones, baptism date, baptisms etc. These are fields needed for anyone pursuing a DMM.
The Access module focuses more on collaborative contact followup and come with fields like the seeker path, assigned_to and subassigned fields and update needed functionality. It also adds a follow-up tab to the filters on the contact list page.
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